IIUM Announcement Guidelines
- Guidelines on Announcements through IIUM Email, Staff & Student Portals
- Making an IIUM email Announcement Main Guidelines
- Other Important Guidelines
Guidelines on Announcements through IIUM Email, Staff & Student Portals
Q: How can I make an official announcement to IIUM staff and students?
A: You can make announcements through these official IIUM channels:
✔️ IIUM Email (announce@iium.edu.my)
✔️ Staff Portal (my.iium.edu.my/staff)
✔️ Student Portal (imaluum.iium.edu.my)
General Guidelines
✅ Announcements must support academic, teaching, learning, research, or administrative services of IIUM.
✅ Only important messages that require the attention of all staff and students are permitted.
✅ Ensure your announcement is clear, grammatically correct, and under 1000KB (text format).
✅ The announcer is responsible for replies, responses, and complaints about their announcement.
❌ No personal matters or advertisements
❌ No announcements that discredit IIUM
Where to Announce?
| Type of Announcement | Channel |
|---|---|
| University-wide academic/admin info | IIUM Email |
| Webinars, talks, workshops, competitions, retirements, greetings, etc. | Staff Portal only |
| Student-related announcements | Student Portal only |
How to Submit an Email Announcement?
1️⃣ Send a request to announce@iium.edu.my
2️⃣ Include:
— Name, Department, Designation
— Email & Telephone extension
3️⃣ Only 1 image allowed (extra images via Google Drive link)
4️⃣ Attachments must be shared via Google Drive (IIUM staff view only)
Making an IIUM email Announcement Main Guidelines
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IIUM ANNOUNCEMENT GUIDELINES
- Official & Important Announcement Only!
- The use of email announce should directly support the academic, teaching, learning, research, administrative and community service activities of the University.
- Responsible for Grammar!
- The requestors are responsible to ensure that the email's content and grammar is correct and understandable for its intended audience. The University will not be liable of any misinterpretation or misunderstanding of the message.
- Announcement SLA
- Verified announcement before 12 noon will be announce on the same day. After 12 noon it will be announce on the next day. Please plan accordingly.
- Responsible for Content!
- Please also indicate whether it is for staff email announcement and/or student email announcement (iMaluum). The requestors are responsible for all replies, responses and complaints regarding the email announcement.
- No Advertisement!
- No advertisement or personal matters will be allowed.
- 1MB Photo Size Limit
- Email announcement shall be in text only format and for inline photo, the total size of the image should not exceed 1MB.
- Important Detail
- All email announcement should include the name of the requestor, the department, the designation, email address and telephone extension.
- Verify and No Turning Back!
- Send your announcement to announce@iium.edu.my and please verify the email when you get the verification email. Once announced, it cannot be reversed/deleted
Other Important Guidelines
Other important guidelines:
- It is recommended to put "Assalamualaikum" in writing or using Arabic Font instead of using an image of "Assalamualaikum" in arabic.
- Refrain using "Allahyarhamah" for deceased female and use either "Almarhumah" or just "Allahyarham" for both deceased male and female.
- It is recommended to just limit only 1 image per announcement.
- As the announcement after 12.00 pm will be announced the next day, kindly plan your announcement accordingly.