What is Staff Clearance (Exit Clearance)?

Q: What is staff clearance and why is it required?

A:
Staff clearance, or exit clearance, is a formal procedure carried out when an employee leaves the organization—whether through resignation, retirement, or termination. It ensures that:

• All assigned responsibilities have been completed

• All university property (e.g., ID card, laptop, access cards) has been returned

• All outstanding matters (financial, legal, or administrative) are properly resolved

This process helps both the employee and the university maintain a clear, accountable transition.